What this policy means for employees
Employees, contractors, and vendors will need to be fully vaccinated by October 15, 2021 or undergo regular COVID-19 testing as a condition of employment.
“Fully vaccinated” means two weeks past the second dose of a two-dose mRNA vaccine (Pfizer, Moderna) or two weeks past a single dose of the Johnson & Johnson vaccine.
Those who are not fully vaccinated will be required to undergo COVID-19 on a twice weekly basis with tests separated by three to four days. Employees will be responsible for obtaining tests on their own and reporting those results to the City. More information on testing can be found below.
Employees, contractors, and vendors can apply for a medical or religious exemption to be exempt from the requirement to be fully vaccinated. Those requests will be reviewed by the Department of Human Resources on a case-by-case basis. Those who receive an exemption will be required to undergo regular COVID-19 testing.
If you are applying for a medical or religious exemption, you can email your completed form to vaccineexemptions@cityofchicago.org or you can provide the completed form to your HR Liaison and they will forward the form to the City of Chicago’s Department of Human Resources (DHR).
If you have additional questions regarding this policy, please contact your department’s HR Liaison.
Submitting your vaccination records
You can safely and securely submit your vaccination records via the City of Chicago Employee Vaccination Portal. The portal is compliant with Health Insurance Portability and Accountability Act (HIPAA) requirements for keeping data secure.
In order to submit your vaccination information, you will need to provide information about the type of vaccine that you received. You will also need to upload either a scanned copy or photograph of your vaccination card. If you have lost your vaccination card, you can request a copy of your vaccination record HERE.
Employees will also need to provide their Employee ID # when submitting their information. You can find your Employee ID # on your paycheck stub. Contractors and vendors are able to submit their information without an employee ID.
Submitting your testing records
Employees, contractors, and vendors who are not fully vaccinated by October 15, 2021 will need to undergo COVID-19 testing on a twice-weekly basis. This requirement will take effect October 16, 2021.
Employees, contractors, and vendors are responsible for obtaining tests on their own time and at no cost to the City and reporting those results via the City of Chicago Employee Testing Record Portal. Tests must be separated by three-to-four days.
Note, the testing option will sunset on December 31, 2021. Thereafter, employees, volunteers, and contractors covered by this policy must be fully vaccinated as a condition of employment unless they have an approved exemption.
