If you’re considering investing in a new Human Resource Information System, the first thing to know is that not all HRIS solutions are the same. If you don’t choose the right one for you, it can create even more problems. To make an informed decision, it is important to know the challenges that you may face with HRIS and then choose the best one for you.
Ten challenges with HRIS and how to solve them
Here are the top 10 challenges faced by users with HRIS and how they can be solved.
1. Employee adoption and training
Even if you get the best HRIS, it won’t be of any use if your employees don’t adopt it effectively. Employee training and adoption should be prioritized and your employees must be supportive throughout. HRIS training can cost extra but a good HRIS provider works with your team and helps your organization learn and adopt the software quickly.
2. Integrating multiple systems
As your organization grows, you may get multiple vendors for different functions. Different solutions from various vendors work in different ways and this may require you to compile data from multiple sources manually to get the full view of your workforce. A unified human capital management solution brings the entire management to a single platform so you can access the complete data in one place.
3. Functionality
It is important to choose the solution that provides the functions you require. A solution that doesn’t meet your requirements is a waste of time and money and you may have to purchase additional systems. The right HRIS solution covers all the basic functions you need and offers extra options for specific requirements.
4. Customer Service
Many people often overlook this factor but having good customer service is a great advantage in the long run. When you join hands with a provider, you’re signing up to stay with them for a while. Hence, it is important to have great customer service for a smooth experience.
5. Manual effort
If you’re still working manually to build reports or find payroll tax for each employee, then you may not be working with the right HRIS solution. The right HRIS helps you get rid of manual administrative tasks.
6. IT support
With HRIS installed on your stems, you need help from the IT department for various things such as updating and fixing the software. With cloud HRIS, IT services like updates and fixes are handled by the provider so you can work stress-free.
7. Scalability
As your organization grows, you need the HRIs to grow with you and keep meeting your requirements. The solution that works for you now may not work when your business grows. Go for the solution that is always innovating for organizations to stay relevant.
8. Reporting
If you still have to wait for long hours for the reports to be generated, there is no point in having your data in one place. With slow reporting, there is a risk that the information may become outdated before it is made accessible. Go for a solution that offers efficient reports in real-time.
9. Limited access
HRIS should be accessible to everyone so there is transparency and there is no need for common requests regarding tax forms, policies, pay information and more. it enables everyone to access the information they need without submitting requests.
10. Mobility
Access to pay information and charts shouldn’t be limited to the workplace. Go for cloud-based HRIS that supports mobility so you can access data easily from anywhere and at any time.
